Terms and Conditions

Booking and registration

It is the responsibility of the person making the booking to ensure that the selected courses are appropriate for their needs.

Any change in the students’ contact details must be notified in writing. iCount cannot be held responsible for being unable to contact a student if the student has not notified iCount in writing of any such changes.

iCount does not accept responsibility for registering customers with professional bodies for the relevant exams.

Courses and study materials are not transferable between customers.

Payment

Classroom courses – full payment or employer’s authorisation to be invoiced must be provided before the first day of the course.

Live Online/Online courses – full payment or employer’s authorisation to be invoiced must be provided before material/access to the course will be issued. It is the student’s responsibility to ensure payment or employer’s authorisation to invoice is provided to iCount at least 48 working hours before the start of a Live Online course.

Where employer’s authorisation to be invoiced is given full payment is due by the earlier of the first day of the course or 30 days from the invoice date. If full payment of the invoice is not made by the start of the course the student may be refused onto the course.

iCount reserves the right to charge late payment interest on any invoices not paid within 30 days, at a rate of 4% above the Bank of England base rate.

iCount reserves the right to recover any reasonable debt collection costs in connection with this Agreement.

If the employer gives authorisation to be invoiced the employer is liable for all unpaid invoices even if the student leaves their employment before, during or after the course.

Any credit notes issued will be valid for 12 months from date of issue.

iCount reserves the right to charge £50 for all dishonoured payments.

Computer Based Assessments must be paid for at least 7 days before the exam is scheduled.  Under no circumstances are fees then refundable. Student can only defer their exam before payment is made.

Cancellation and deferral by the customer

Classroom courses

If a customer wishes to cancel a classroom course, provided more than 14 days’ notice prior to the course start date is given, the course fee will be refunded less a £100 cancellation fee. Any study materials already provided must be returned in unused re-saleable condition, otherwise these will be charged at full retail price.

If a customer wishes to transfer to another equivalent course for the same subject and the same exam sitting, provided there is availability, no additional charge will be made.

If a customer wishes to defer their course to a later exam sitting, provided the course has not yet started, the amount paid will be held as a credit on the customer’s account to be offset against the value of any future course booking. Any new study materials required will be charged at full retail price.

No refunds, transfers or deferrals can be made if less than 14 days’ notice is given.

Live Online/Online courses

If you wish to cancel your Online/Live Online course you may do so at any time within 14 days of receipt of your study material. You must return all study material to us in a re-saleable condition together with your delivery note using the original packaging wherever possible. Additionally the customer must not have accessed the online resources or attended any live online lectures in order for a refund to be made. Upon receipt of your study material we will issue a refund of the online course fee less a cancellation fee of £100 and terminate your online enrolment. We regret that no refunds can be given if study materials have been used, if online content has been downloaded or if returned materials are not in a resalable condition.

Online and Live Online courses cannot be transferred or deferred.

Cancellation and deferral by iCount

Classroom/Live online courses 

iCount reserves the right to cancel, reschedule, or change the location of a course. iCount will endeavour to let students know as soon as the change is made. In such circumstances, the student has the option to reschedule the course, apply the fees to another course, or to receive a refund or credit note for the course fees paid.

Pass Assurance Scheme

CIMA and ACCA

Classroom course students who attend all sessions of a classroom tuition, integrated or revision course and sit the exam in the same sitting but fail it, may attend the next equivalent classroom course for the same paper free of charge. Any new materials required will be charged to the student at cost. iCount cannot guarantee a student’s choice of weekday or weekend courses in respect of Pass Assurance.

Live online students who attend all sessions of a live online tuition, integrated or revision course and sit the exam in the same sitting but fail it, may access the next equivalent live online course free of charge. The original booking entitles students to 12 months access to the online resources. A further extension to access to online resources will be charged at £50 for a further 12 month period.

Online course students are not covered by iCount’s Pass Assurance scheme (see below)

CIMA, ACCA and ICAEW

Online course students who purchase an online course (pre-recorded lectures rather than live lectures) and sit the exam within 12 months but fail it, will be entitled to an extension to access to online resources for a further 12 month period at a charge of £50.

ICAEW

Classroom course students who attend all sessions of a classroom tuition and revision course and sit the exam in the same sitting but fail it, may attend the next equivalent classroom course for the same paper free of charge. Any new materials required will be charged to the student at cost.

AAT

Classroom course students who attend all sessions of a course and sit the exam in the same sitting but fail it, may attend the next equivalent classroom course for the same paper free of charge. Any new materials required will be charged to the student at cost. A six month extension to the online resources will be charged at £50.

Please note the following:

Customers will be asked for proof of their real exam results when making a claim.
The retake scheme is not transferable between customers.
The retake scheme is not transferable between subjects.
No cash alternative or refund will be given in the event that a customer is unable to attend an equivalent course for any reason.

Study Materials

Classroom students will receive all materials on the first day of the course.

Online and live-online may collect hardcopy study materials in person or receive delivery to the customer’s preferred address. iCount must be notified of any queries, complaints, damage or short deliveries within 14 days of receipt of study materials, if a refund or replacement is required.

Study material is strictly not transferable between students.

Complaints Procedure

iCount are committed to ensuring that you receive the highest quality tuition and support during your time with us but in the event that you are not happy with your experience and wish to make a complaint the following procedure sets out the steps you can take.

Step 1

Discuss the complaint informally with your tutor, Skills & Development Coach or the iCount administration and support team as appropriate. We hope that they will be able to resolve the situation for you.

Step 2

If you remain unhappy with the resolution of your complaint, then please put this formally in writing to iCount. Please email this to study@icounttraining.com and we ask that you ensure the word ‘Complaint’ is in the title. This will ensure we address this promptly. We will contact you within 5 working days to discuss your complaint and attempt to come to a resolution with you.

Step 3

If you are still unhappy with the results of this process, please inform us and we will forward your appeal to an iCount Partner. They will contact you within 5 working days having reviewed the complaint and any actions taken to date. They will notify you of the results of this investigation.

Step 4

If you are still unhappy with the results of this process you should contact your institute, e.g. AAT, ACCA, CIMA, ICAEW or, for complaints specifically regarding apprenticeship matters, you should contact the ESFA.

Details of how to contact these organisations can be found below:

AAThttps://www.aat.org.uk/about-aat/aat-customer-charter/complaints-about-aat-approved-training-providers

ACCAhttps://www.accaglobal.com/uk/en/footertoolbar/contact-us/connect/unhappy.html

CIMA – email cima.contact@cimaglobal.com

ICAEWhttps://www.icaew.com/about-icaew/regulation-and-the-public-interest/complaints-process/make-a-complaint

ESFAhttps://www.gov.uk/government/organisations/education-and-skills-funding-agency/about/complaints-procedure

Step 5

If your complaint is in relation to the AAT, ACCA, CIMA or ICAEW then the matter can be escalated to the OFQUAL whose details can be found at:
https://www.gov.uk/government/organisations/ofqual/about/complaints-procedure

Confidentiality
To process a complaint, or feedback, we may be required to hold your personal data. iCount will keep this data in line with our Privacy Policy, which can be accessed at https://www.icounttraining.com/privacy-policy/

iCount will hold the data securely and only use it to help address the complaint and the data will only be shared with those to whom it is necessary to help deal with the complaint. It may not be possible to preserve confidentiality in some circumstances, for example, where relevant legislation applies, or allegations are made which involve the conduct of third parties. In this case the complainant will be informed of who will need to know about the complaint.

Assessment Appeals Process
At iCount, we work hard to train our Skills & Development Coaches and to undertake CPD (Continuing Professional Development) to ensure that their assessment and feedback given on your developmental evidence is fair and consistent. With your apprenticeship you may also be studying towards a qualification that will require marking by that institute. All the accounting institutes we work with have robust policies and procedures in place to oversee any assessments they administer and marking they undertake. However, if you feel in any way that an assessment you undertook or the marking of your work is not correct, we encourage you to follow the procedures below.

Assessment Appeals Procedure
If your appeal relates to the assessment and feedback given on your Developmental evidence:
Step 1

Discuss the assessment and feedback with your Skills and Development Coach and explain to them why you feel the assessment and/or feedback is incorrect and attempt to come to an agreement.

Step 2

If you remain unhappy with the assessment and feedback given on your Developmental evidence please put this in writing and email it to Lesley Irlam, Head of Apprenticeships, at lesley@icounttraining.com, who will contact you within 5 working days to discuss your appeal and attempt to come to a resolution with you.

Step 3

If you are still unhappy with the results of this process please e-mail Louise Setton, iCount Partner, at louise@icounttraining.com, who will contact you within 5 working days having reviewed any actions taken to date. They will notify you of the results of this investigation.

Step 4

If you are still unhappy with the results of this process you should contact the ESFA.

Details on how to contact these organisations can be found below:

ESFAhttps://www.gov.uk/government/organisations/education-and-skills-funding-agency/about/complaints-procedure

If your appeal relates to an Institute marked assessment, i.e. AAT, ACCA, CIMA or ICAEW:

Step 1

If the issue is with the administration of your assessment, please contact the centre at which you sat your assessment to discuss this and attempt to come to an agreement.

Step 2

If the issue is with the marking of your assessment, or you are unsatisfied with the outcome of Step 1 please contact the relevant institute directly.

Details on how to contact these organisations about an assessment issue can be found below:

AAThttps://www.aat.org.uk/assessment/enquiries-and-appeals

ACCAhttps://www.accaglobal.com/gb/en/student/exam-entry-and-administration/exam-results/admin-reviews.html

CIMA – email cima.contact@cimaglobal.com

ICAEWhttps://www.icaew.com/for-current-aca-students/exam-results/marks-review-service

Step 3

If you are unhappy with the outcome of Step 2 the matter can be escalated to the OFQUAL whose details can be found at:
https://www.gov.uk/government/organisations/ofqual/about/complaints-procedure

Complaints regarding online resources provided by First Intuition

If the complaint is regarding the online resources provided by First Intuition ( FI ),  iCount will liaise with FI to resolve the matter. iCount will remain the point of contact for the student should this be the case.

Note: any IT technical issue when attempting to view the Online/Live Online resources should be addressed at the time by following instructions provided with the joining instructions.

Security

Whilst at iCount personal possessions are the sole responsibility of the student and iCount accepts no responsibility for anything that is lost or stolen. iCount advise students to keep valuables with them at all times.

Notices

Any notices required to be served by iCount under this Agreement will be deemed properly served if sent via prepaid postage to the postal address, or emailed to the email address notified by the student.

Intellectual Property

All intellectual property rights in all materials and online resources supplied by iCount or their selected partners is expressly reserved. Any unauthorised duplication, publication or distribution is strictly prohibited.

The customer agrees to fully indemnify iCount and relevant third parties in respect of any infringement of intellectual property right.

Liability

The liability for iCount and its Directors, Partners and employees for direct losses arising out of their negligence (other than in respect of liability for death or personal injury), breach of contract or any other cause of action arising out of or in connection with this Agreement shall be limited to the cash receipts from the student or employer for the course they are attending at that time.

iCount and its Directors, Partners and employees shall not be liable for any indirect or consequential loss whether arising from negligence, breach of contract or otherwise.

Warranty

iCount warrants that study materials will be of satisfactory quality but does not warrant that study materials will be error free.

iCount warrants that it will perform any services under this Agreement with reasonable skill and care.

These warranties are provided in lieu of all other warranties express or implied which are hereby excluded to the fullest extent permitted by law.

Data Protection

iCount is committed to a policy of protecting the rights and privacy of individuals, including students, staff and others, in accordance with the General Data Protection Regulations (GDPR) May 2018. Student and employers should read the updated GDPR compliant Privacy Policy displayed on the iCount website. Students and employers agree that, in relation to information held from time to time, iCount may use the information to perform their obligations and enforce rights under this Agreement.

iCount may use the information to inform students about courses, products or services which may be of interest to them and their employers.

iCount may use the information to inform students of feedback and exam results.

iCount may communicate with the student’s employer regarding their progress, results and attendance.

Students have the right to receive details of the personal information held by iCount.

Validity

If any provision of this Agreement is held to be invalid or unenforceable by any tribunal of competent jurisdiction, the remaining provisions shall not be affected and shall be carried out as closely as possible according to the original intent.

Jurisdiction

The parties to this Agreement irrevocably submit to the exclusive jurisdiction of the English Courts for the determination of disputes arising under this Agreement.